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Property Administrator / Engle Wood Cliffs, NJ / Business /DIR-SDCO01

Engle Wood Cliffs, NJ

The administrator is the liaison between the on-site staff and the corporate office. They are to work with and support the other departments to maintain financially successful properties. This role will work with the following departments: Administration (Primary), Operations (in a supporting role), Finance (in a supporting role).

ESSENTIAL JOB FUNCTIONS (Including, but not limited to):
  • Communicating with staff to address and resolve issues via email or phone call in a timely manner
  • Banking: Monitor checkbook balances, cashflow, perform reconciliation, transfers, and deposits
  • Accounts Payable:
  • Audit and pay bills weekly for net 30-day terms
  • Update PO Logs and maintain good credit standing
  • Resolve billing discrepancies and review vendor statements
  • Use MRI property software for Accounts Receivables, Reporting and Auditing
  • Prepare Monthly Financial Reports including:
  • Auditing resident activity, leases, and ledger balances
  • Entering accounts receivables
  • Audit market, base, and renewal rates along with lease expirations
  • Import, Explain, and Monitor Expenses
  • Update End of Month Reporting: Rent Rolls, Vacancy, Utility and Repair Logs
  • Payroll processing bi-weekly
  • Process resident security deposit statements, reconcile balances, and report to collections
  • Audit Key and Light logs for liability purposes
  • Maintain Vendor Contracts:
  • Communicate with vendors and negotiate when needed
  • Review approved contracts
  • Monitor payment schedules and process lien waivers to release payments
  • Update Contract Logs and Digital Records
  • Marketing - Contribute ideas and monitor property performance and reporting
  • Read and review Incident Reports
  • Ad hoc duties assigned according to business needs

  • Bachelor’s Degree Required (Business Administration major preferred)
  • 2+ Years of experience in Customer Service, Real Estate, and/or Banking (Preferred)
  • Basic accounting principles: Chart of Accounts and Debit/Credit
  • Basic Excel Knowledge
  • Strong and professional communication skills both oral and in writing
  • Strong organization skills to keep clean workspace and maintain a filing system
  • Strong time and task management skills with the ability to reprioritize
  • The ability to work independently and collaboratively
  • A strong problem-solver through methodical/analytical practices
  • The ability to lift boxes of up to 35 lbs.

  • 100% employer paid: Medical, Dental, Vision
  • Employee Leave: Paid Holidays, Floating Holiday, Vacation, Sick Time
  • Additional Employment Perks: 401k and 401k Match (up to 20%
BTI Solutions, Inc. is an equal opportunity employer m/f/d/v.

BTI Solutions
801 E Campbell Rd. Suite 230, Richardson, Texas 75081, USA
Office:+1-972-992-0030, Fax:+1-972-992-0050
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